Creative Project Manager

We’re looking for a Creative Project Manager who brings structure, speed, and clarity to a fast-moving creative studio. You’ll be the operational backbone of the team: managing the project pipeline, allocating resources, and ensuring every deliverable ships on time and on spec.

You own the “when” and the “how much” of creative production. You work hand-in-hand with a Creative Lead (who owns the “what” and “how”) to balance quality ambitions with delivery realities.

You are not a creative director. You are the person who makes the studio run.

1. Studio Pipeline & Capacity Management

• Own the studio project pipeline: intake, triage, prioritization, scheduling, and delivery tracking across brand design, video, and motion.

• Manage capacity planning for the creative team, including freelancer activation when internal capacity is stretched.

• Staff projects based on skill match, availability, and priority — in alignment with the Head of Comms and Creative Lead.

• Be the single point of entry for all creative requests across the marketing organization.

• Track progress, unblock issues, and ensure nothing falls through the cracks.

2. Creative Sprint Planning & Delivery

• Plan and run creative sprints with internal and freelance talent, managing deadlines and priorities.

• Coordinate quarterly campaign asset production timelines with the Head of Comms and Creative Lead.

• Manage multi-locale delivery schedules (FR, DE, IT, EN, ES) with an efficient production process.

• Ensure all deliverables meet the brief requirements before routing to the Creative Lead for quality sign-off.

3. Workflow & Process Optimization

• Improve and formalize creative workflows: briefing templates, review cycles, feedback loops, versioning, and approval chains.

• Implement tools and rituals (e.g., sprint board, retrospectives, async reviews) that make the team faster and happier.

• Build and maintain a clear escalation path for competing priorities — routing trade-offs to the Head of Comms when needed.

• Organize and maintain the creative asset database for cross-team access and reuse.

4. Stakeholder Management & Communication

• Be the main operational point of contact between all marketing teams and the studio.

• Educate internal teams on how to work with the studio: how to submit requests, what to expect, and standard turnaround times.

• Manage expectations proactively — communicate timelines, flag delays early, and propose alternatives.

• Help prioritize when everything is urgent, using a clear framework aligned with the Head of Comms.

5. Budget & Vendor Management

• Manage the studio’s freelancer and agency budget in coordination with the Head of Comms.

• Source, brief, and manage external creative partners (freelancers, agencies, production companies).

• Negotiate timelines and costs with external vendors to maximize value.