Senior MAC Project Manager - Freelance

Context

The Senior MAC Project Manager provides regional operational leadership for 2 designated areas, with direct responsibility for people management, vendor management, cross-functional collaboration, and performance tracking and reporting. Working in close partnership with key stakeholders across the organization, the role drives team performance, develops talent, and ensures alignment with business objectives.

In parallel, the position combines end-to-end project management, data management, and auditing across the MAC service line, ensuring accurate employee location data, timely floor plan updates, and delivery of concurrent projects ranging from small team moves to full building restacks in a fast-paced, high-volume environment. The Senior MAC Project Manager reports to the MAC Lead within the Occupancy Planning and MAC organization.

Missions

• Oversee project prioritization, resource allocation, and performance evaluation for MAC specialists with the MAC lead.
• Provide oversight and leadership on MAC operations, ensuring projects are delivered efficiently, on time, and within budget.
• Ensure employee location data accuracy on Space & Occupancy platform, per KPIs.
• Manage relationships with move vendors, ensuring effective coordination with MAC PM and timely implementation of vendor deliverables, maintaining quality control and adherence to internal policies and processes.
• Plan and coordinate move projects when no MAC PM is available of varying scope and complexity.
• Develop and execute tailored communication strategies for each project.
• Plan and allocate resources in coordination with vendors and local facility management teams.
• Manage locker asset inventories – capacity, assignments, and clear-outs during moves.
• Coordinate move vendor deliveries and resolve issues in real time to ensure a flawless Day 1 experience.
• Manage vendor relationships and project budgets, including quotes, invoice reviews, and spend tracking.
• Distribute post-move surveys, document lessons learned, and close project records within defined timelines.
• Perform timely floor plan audits and updates.
• Handle MAC trouble tickets promptly per SLAs.
• Continuously evaluate and streamline processes and procedures.
• Work with MAC lead to identify opportunities for enhancement for MAC operations.
• Work with MAC lead to implement strategies and best practices to enhance the overall effectiveness.
• Build and maintain relationships with key partners for smooth project delivery, including:
  • EMEA MAC Lead and MAC Project managers team.
  • Occupancy Planning – seating strategy, neighborhood assignments, space allocation.
  • Business unit representatives.
  • Local Facility Management teams – move support, floor plans, locker management.
  • IT Services – device provisioning, network readiness, workstation and AV/VC setup.
  • Corporate Security – building access, badges, restricted spaces.
  • HR/People teams – employee location updates.
  • Space Data Management – data management support and troubleshooting.
  • Operational Readiness – projects tied to launch, renovation or expansions.
  • Design & Construction – moves tied to launches or expansions.
  • Move vendors – physical logistics before and during moves.

Tools & Environment

• Project management tools such as Asana or Smartsheet.
• CAFM / IWMS platforms.
• AI tools and automation for workflow and reporting.
• Data dashboards and metrics-based reporting.
• Vendor management systems.
• Space & Occupancy platform.

Working Conditions

• Travel availability across Central Europe and surrounding regions.
• Fast-paced, high-volume project environment.
• Reporting to the MAC Lead within the Occupancy Planning and MAC organization.